VENDOR APPLICATION

  • FESTIVAL OF NATIONS WILL CELEBRATE ITS 21ST YEAR

    DATE: SATURDAY, JULY 29, 2023
    TIME: 10:00AM – 6:00 PM

    April 1, 2023

    SUMMER IN MAINE | We hope you can join us SATURDAY, July 29, 2023 in celebrating the 21ST Annual Greater Portland Festival of Nations. The festival is a collaboration with our co-sponsor the City of Portland as well as many corporations, agencies and foundations in Greater Portland. The Annual Greater Portland Festival of Nations is now recognized as one of the most outstanding Family oriented cultural festivals in the State of Maine. The Festival celebrates and highlights Maine’s ethnic diversity and traditions, encourages ethnic understanding, and promotes a healthy Maine.

    REGISTRATION DEADLINE: SATURDAY, JUNE 16, 2023

    Vendor Policies and Guidelines for a Smooth and Happy Festival For ALL

    • All booth spaces are 10” x 10”

    • Spaces must be reserved in 10” x 10” increments only

    • Vendors must provide their own booth and display (tent, table, chairs etc), as well as hand trucks, if needed, for setup and back down

    • Parking is not available in the festival area and vehicles MUST VACATE the festival grounds by 9:30am. There are many PARKING PLACES throughout the park.

    • We have a carry-in, carry-out policy. Vendors are responsible for any trash, used cooking oil, etc. that accumulates in their space.

    • NO CARS are allowed on the grass. City Parking Patrol and Police will enforce this order.

    • THIS IS A RAIN OR SHINE EVENT. We are not able to refund any vendor who cancels

    • Mugadi Foundation, Women In Need Industries, Inc., ESM Global Productions, LLC and the event organizers reserve the right to deny participation to vendors whose activities or products are inconsistent with the goals of the Festival of Nations.

    FOOD/BEVERAGE VENDORS:

    PLEASE SPECIFY ALL ITEMS TO BE SOLD, AND THEIR APPROXIMATE COST (USE BACK OF FORM IF NECESSARY). (*** Please note: All vendors must prepare the food either a) on-site at the Festival/event; b) in a state or municipally licensed kitchen; or c) from some other approved source i.e. pre-packaged source.)

    1. All Food and Beverage vendors must complete the City of Portland Temporary Food Service Establishment License. Application attached in pdf (no fee to city required)

    2. 2. All Crafters/Exhibitors/Demonstrators must complete the City of Portland Street Goods Vendor Permit application. Application below (no fee to city required)

    3. 3. Only gas grills are allowed. No charcoal grills or open fires are allowed.

    All food must be from an approved source and prepared in a licensed kitchen or on site.

    Preparation of food within a home kitchen is prohibited. If you have no assess to a licensed Kitchen, please let us (FON) know so we can assign you to a licensed kitchen near your home or business.

    NO EXCEPTIONS

    IMPORTANT: Please return completed FON registration and fee along with the applicable City of Portland Permitting form. We will obtain licenses from the city.

    VENDOR FEES AND SPACE REQUIREMENTS

    *All vendors’ licenses for the City of Portland will be obtained by the FON.*All vendors are advised to provide their own booth and display and hand-trucks to transport your set- ups. All space is 10x10 ft (measured in width and depth) and must include trailer hitch space in your measurements.

    ELECTRICITY/ WATER AVAILABILITY

    Electricity will not be available. Generators are allowed only with ADVANCE permission of FON, with noise being a factor in placement location. We encourage the use of gas-generated appliances. WATER IS NOT SUPPLIED.

    INSURANCE REQUIREMENT

    Insurance will be required for food vendors ONLY. Certificate of insurance must list Women In Need, Industries as additionally insured and must be for a minimum of $1,000,000. FOR AN ADDITIONAL FEE OF $200.00, FESTIVAL OF NATIONS WILL INSURE YOU FOR THE DAY.

    APPLICATIONS DUE JUNE 16, 2023

    In order to process your Festival of Nations application, please complete the form below, then mail all of the following to:
    Festival of Nations
    10A Gleckler Rd
    Portland, Maine
    04103

    1. Copy of signed Vendor Agreement (click button below form to download)

    2. Check payable to Festival of Nations for registration fee

    3. Copy of Certificate of insurance or a check payable to Festival of Nations for $200 for coverage by the Festival of Nations for the day of the event

    4. Food/Beverage Vendors – Completed City of Portland Temporary Food Service Events application

    5. Crafters/Exhibitors/Demonstrators - Completed City of Portland Street Goods Vendor application

    VENDOR'S APPLICATION DUE June 16, 2023

    VENDOR APPLICATION

 

Please mail the completed application forms with the fees and insurance to:

FESTIVAL OF NATIONS

10A Gleckler Road

Portland, ME 04103